Date posted: November 2, 2026

Job Type: Part-time

Benefits: Flexible schedule

Work Location: In person, 2854 Hunter Mill Rd, Oakton, VA 22124

Pay: From $20.00 per hour

General Description and Responsibilities:

The Administrative Assistant provides pivotal support to the Ministry, providing comprehensive administrative, logistical, and strategic support directly to the Minister and the broader staff team, fostering a collaborative and productive work environment. The ideal candidate will be highly organized, proactive, discreet, and possess exceptional communication skills, capable of managing multiple priorities in a fast-paced and dynamic environment.

Position Duties and Responsibilities

I. Administrative Support to Staff:

• Provide general administrative support to the staff team, including managing office supplies, coordinating shared resources, maintaining common areas and A/V support where needed.
• Assist staff with scheduling team meetings.
• Assist in the administrative aspects of onboarding new staff members, such as preparing workspaces and necessary documentation.
• Facilitate efficient information flow between the Minister's office and the rest of the staff, ensuring key decisions and updates are disseminated effectively.
• Provide ad-hoc administrative support for various staff projects and initiatives as directed, which may include research, data entry, or presentation compilation.

II. General Administrative & Office Support:

• Answer phones, greet visitors, provide information, make referrals, and send weekly and special emails to the community.
• Process incoming and outgoing mail, coordinate church mailings, manage office supply purchases, assist with bookstore orders, and keep bulletin boards and handouts updated.
• Maintain the master event calendar, manage congregant data in the database, and produce reports as needed.
• Partner with staff on event promotion and social media.
• Maintain the prayer list and send requests to Silent Unity.
• Share event policies and fees, coordinate contacts, create event and class sign-ups, and handle logistics for workshops and seminars.
• Help maintain the kitchen, move between office, sanctuary, classrooms, and storage areas, and occasionally lift up to 35 pounds for event setup.
• Perform other tasks as assigned by supervisors.

III. Executive Support to the Minister:

• Act as the primary point of contact and liaison for the Minister, filtering communications, managing inquiries, and directing matters to appropriate staff members.
• Assist in planning and coordinating high-profile events, receptions, and public engagements involving the Minister.

Qualifications

Minimum of 4 years of experience as an Administrative or Executive Assistant.

Skills and Attributes

• Organized and detail oriented; manages multiple tasks without losing quality
• Tech fluent and adaptable
• Proactive and resourceful; anticipates needs and solves problems independently
• Discreet and trustworthy; protects confidential information
• Clear communicator in speech and writing for diverse audiences
• Strong people skills; builds rapport and navigates complex relationships
• Adaptable under pressure and shifting priorities
• Professional, poised, and composed
• Spanish proficiency is a plus
• Graphic design and marketing experience are a plus.